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2012 All-State Conference
"In the Now, Prepare the Future, Preserve the Past!"
March 1-3, 2012, Seaport Hotel/World Trade Center, Boston, MA

Links on this page
Exhibitor Registration | Conference Registration | Lodging
Calendar | Conference Fees | Who Must Register?
Definitions | Requirements for Demo Groups | Grad Credit
Receptions and Meetings | Collegiate Ambassador Information
Student Compositions | Casual Concerts | Concert Hour Information
 
Conference Information
by Libby Allison, Conference Coordinator

Conference Registration is Still Open!

Conference session list is here.

Exhibitor Registration
The Exhibit information page is here.
 
Conference Registration
The registration page is here.
 
Lodging

Update:  The InterContinental Hotel is designated as the overflow hotel for the MMEA Conference. The room block is limited. Reservations MUST be made by Feb. 10 at 3:00 PM. After Feb. 10 at 3:00 PM, the MMEA rate will no longer apply. The Intercontinental is a only a short walk from the Seaport. A rate of $189 has been secured for the MMEA block. Please use the link below to reserve a room in the MMEA block.
InterContinental Hotel  510 Atlantic Avenue, Boston

This year hotel rooms will again be available at a special MMEA rate at the Seaport and Renaissance hotels, but only through January 29, 2012. After this date, the full room rate will apply, so make your reservations early.
Please note:  the cutoff date for the special MMEA rate has been reset from February 2 to January 29, due to the very early conference date this year.

Reservation Links:

• Renaissance Boston Waterfront Hotel

• Seaport Boston Hotel

Calendar for session submission and scheduling

NOTE:
All deadlines for submissions and registrations must be adhered to. Please keep in mind that it is volunteers who must complete their tasks in order to observe deadlines for printing, hotel, and other organizational requirements that run this conference. These deadlines also help to keep costs as reasonable as possible.

**Clinicians and Panel Moderators must register for the conference in advance at the reduced fee of $100. Failure to register for the conference by Dec. 15 will result in the conference session being dropped from the schedule.
 

Conference Fees

* Early registrations must be received by February 3, 2012.

Who Must Register for the Conference?

• Those attending sessions: members, non-members, students, retirees; parents of participating students, if the parents wish to attend conference sessions.
• Those participating in sessions. This includes:
  • Presiders
  • Panel members
  • Clinicians (at the reduced rate of $100), by December 15, 2011. The category of clinician includes:
    • co-clinicians,
    • moderators of panels, and
    • conductors of demo groups.
• Exceptions: Non-members who are asked to participate in a panel and who are not music educators, such as a Superintendent of Schools, president of a parent group, etc. If these persons wish to attend sessions other than the one(s) in which they are participating, they must register for the conference.

Definitions:

• Retired Member: Must have a valid NAfME retired member number.

• Collegiate Member: Must have a valid NAfME student number.

• Collegiate Non-Member: Must have a valid student ID, must be an undergraduate music student in a teacher education program at a college or university, and must not be employed full time as a teacher.

• Co-clinicians: No more than two persons who are co-presenting a session; includes the primary clinician.

• Panel: Consists of at least three and no more than four members. The panel members must register as conference attendees. The moderator of the panel registers as a clinician by December 15, 2011.

• Demo Groups: Demo groups are small ensembles that present musical demonstrations as part of a session by a clinician. Due to space constraints we cannot accommodate ensembles larger than 20 musicians or singers. These are not performances.

Requirements for Demo Groups

• Demo groups must provide music stands and instruments.

• If a piano is needed it must appear in the session equipment request.

• Demo groups may not have audience members due to space constraints. They may, however, have a reasonable (1-6) number of chaperones in attendance.

• Conductors of demo groups are expected to register as clinicians or co-clinicians by the clinician registration deadline (December 15, 2011).

Who Must be a NAfME (MENC) Member?

• Clinicians, co-clinicians, moderators of panels, conductors of demo groups.

Session Applications
Applications will be accepted between June 8, 2011 and August 15, 2011. Please fill in all required information.

Suggestions for Session Submitters

Strand Areas:  This page contains a list of strand areas, and includes topics that will be of interest to our members.
 
Session Evaluation Rubric:  This page contains the rubric by which the committee will evaluate all session proposals.
 
Poster Session Proposals
Poster sessions will be on exhibit during the conference and researchers will be present to share information at two different times during the conference. These sessions, long a feature of higher education conferences and other academic gatherings, present an opportunity not just for students, but also for practicing teachers and research academics to share their ideas even before completion of a project or research paper. We hope that everyone who does action, informal or formal research will consider contributing to this session so that everyone can share ideas and information.
 
For Exhibitors ONLY! ***Why not offer a Commercial session?***
Commercial sessions may be provided only by exhibitors and must be clearly labeled as such. Materials may not be sold in sessions. Materials may only be sold in the exhibit area. The session must fit into one of the above strands and approved by the chair of that strand, the exhibit coordinator, and the conference coordinator.
 
Sample description:
Middle school band and orchestra directors will listen to, read and perform classical and contemporary double reed music and will leave this session with a list of contemporary and classical musical selections appropriate for beginning double reed players to perform in recitals or small ensembles. Billy Bassoon has been teaching double reeds for 150 years and is considered the world's most exciting oboe player and has engaged students around the planet.

Notification of Acceptance: Notification will be made by November 20, 2011

NOTE: Stick-on badges will be available at the registration desk for Award presenters for their award recipients.

Graduate Credit
MMEA members may receive graduate credit through Gordon College's Master of Music education program for attending the annual MMEA conference. Cost for one graduate credit is $285 (in addition to the conference registration fee). No payment is required at the time of registration; you will be billed directly from Gordon upon completion of the conference.
Pre-register by downloading and sending or faxing the completed graduate credit registration form to:
  Graduate Music
  Gordon College
  255 Grapevine Road
  Wenham, MA 01984
or fax: 978-867-4655

College Receptions, District and Affiliate Meetings
Reception Request Form
Must be returned by January 15, 2012.
 
MMEA Collegiate Ambassador Information:
Collegiate Ambassador Application Form
All materials must be received by December 15, 2011.
Any Collegiate Member interested in becoming a Collegiate Ambassador at the Conference should complete the application process provided by the CMENC Chapter. All Questions should be addressed to the advisor of your college's chapter.
 
Student Compositions:
Composer Application Form
Postmarked no later than 12/27/11.
Once a student is selected, the student's teacher will be notified of the time and day of the student composer session. Stick-on visitor badges will be provided for the composers and their parents so that they may attend the master class and receive their recognition certificates. These badges will be at the registration desk with the clinician badges. Further information is available on the composer application form.

Casual Concert Information:
Casual Concert Application Form
Postmarked no later than 12/27/11.
Each casual concert may have up to 6 instrumental musicians and up to 20 vocalists. The director must be a member of MENC Conductors of casual concert groups will register as clinicians within two weeks of notification of acceptance. (This is an exception to the early registration deadline of Dec. 15 due to the calendar constraints.) Further information is available on the casual concert application form.
Parents of students who are performing in concert hours or casual concerts may attend concert hours and the composer session. If parents of students who are performing in concert hours or casual concerts wish to attend sessions, they must register for the conference.
 
Concert Hour Information:
Concert Hour Application Form
Postmarked no later than 12/27/11.
Ensembles may have up to 100 singers, and 85 instrumentalists and may come from community, public or private schools. The director must be a member of NAfME (MENC).
Conductors of concert hour groups will receive complimentary registration for the conference. Further information is available on the concert hour application form.
Stick-on visitor badges will be provided for chaperones of the students who are in demo groups, casual concert or concert hour groups. These will be at the registration desk in the packet for the conductors.
Parents of students who are performing in concert hours or casual concerts may attend concert hours and the composer session. If parents of students who are performing in concert hours or casual concerts wish to attend sessions, they must register for the conference.